Training and checking systems for flight operators

The main role of a training and checking system is to keep skills up to date for:

  • crew members (flight crew, cabin crew, air crew, medical transport specialists, task specialists)
  • other staff safety-critical to operations.

New requirements for training and checking systems came into effect on 2 December 2021.

Please check back on this webpage and subscribe to our What can I do next? Flight Operations newsletter for further updates.

Who these rules apply to

Some Parts of the Civil Aviation Safety Regulations (CASR) outside of flight operations also require operators to have a training and checking system. For example, operators with Part 142 flight training authorisations.

Within the flight operations regulations, you need a training and checking system if you:

  • hold an air operator’s certificate (AOC) and conduct Australian air transport operations (Part 119 plus any of Part 121, 133 or 135) or
  • hold an aerial work certificate (Part 138) and conduct any of the following:
    • transporting marine pilots
    • training and checking air crew members under Chapter 24 of the Part 138 MOS
    • operations using:
      • Night Vision Imaging Systems (NVIS)
      • multi-engine transport category rotorcraft with a maximum take-off weight of more than 3,175 kg
      • multi-engine rotorcraft with MTOW above 3 175 kg that is type certificated in the restricted category
      • multi-engine aeroplanes with a maximum take-off weight of more than 5,700 kg
      • turbine-engine aeroplanes (other than turbine-engine propeller-driven aeroplanes)
      • offshore airborne radar approach procedures in accordance with section 8.6 of the Part 173 MOS
      • descent and operational procedures set out in Divisions 3, 4 or 5 of Chapter 9 of the Part 138 MOS (except task specialist operations to protect agricultural crops from frost).


If you deferred your training and checking system, by 2 September 2022 you must give us your training and checking documents to review.

Your approved system must be ready to start by 2 March 2023. However, you don’t have to redo everyone’s check on this date. We are preparing more guidance about how to transition to your new system.

What to consider

If you are developing a training and checking system for the first time, you should consider the following:

  • The earlier you start thinking about how to fit the system into your organisation, the easier it will be to implement.
  • Most of your employees are already required to undergo training and checking. Having a system brings these processes together to achieve a specific purpose.
  • The frequency of training and checking may be changing but in some instances you can use existing checks.
    • For example, the frequency of checks for some operators offering flights using visual flight rules (VFR) have changed. Under the old rules, a VFR charter operator only needed to ensure that pilots did a CASR Part 61 flight review every 2 years. Under the new Part 135 of CASR, VFR pilots will need to be checked every 12 months.

For small organisations, we strongly recommend you use the sample training and checking exposition content as a basis for your documentation:

Level of complexity

The size and complexity of your training and checking system depends on the size of your operations.

Analyse your activities and work out the appropriate level of resources to manage the system.

Scalability considerations include the:

  • number and kinds of aircraft
  • number and nature of activities conducted
  • size of your workforce
  • location and distribution of your operation and organisation.

Key parts of a training and checking system

A training and checking system should include:

  • Head of Training and Checking (HOTC) and, as necessary for the size and complexity of the organisation, administration staff
  • organisational structure, management processes, and system objectives
  • exposition/operations manual and controlled document management procedures
  • task analysis, including number of training and checking personnel required
  • selection, training, and maintenance of continued competency of training and checking personnel
  • policy detailing when a person is participating in the training and checking system, and detailing method for re-entry when not participating
  • method for determining the level of competency of operational safety-critical personnel
  • training and checking records capture and data analysis − facilities, e.g. classrooms, computer-based training systems (CBT), flight simulation training devices (FSTD) and other training facilities
  • continuous improvement such as:
    • management review methodology
    • procedures for review and revision of the exposition/operations manual as it relates to training and checking
    • feedback loops (e.g. the relationship between flight data analysis program (FDAP) and SMS, and revisions to training and checking policy and programs).
  • management of change processes
  • contracted training and/or checking management.

Submission process for documents

We will contact operators by email with a unique case number to streamline the submission process.

When submitting your documents, please include your case number. You can also use this case number if you need to contact us about your submission.

If you do not include your case number, it may slow our assessment timeframe.

Learn more about the submission process.

Last updated:
23 Aug 2022
Online version available at:
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