Training and checking systems for flight operators

The main role of a training and checking system is to keep skills up to date for:

  • crew members (flight crew, cabin crew, air crew, medical transport specialists, task specialists)
  • other staff safety-critical to operations.

The following steps outline how you create and submit your training and checking system documentation.

You can also skip straight to our step-by-step submission process.

You must:

Attaching these to your submission and including your operator manual references will:

  • make the approval process faster
  • help you confirm that you have addressed all regulatory requirements.

Start the submission by reading our step-by-step process.

The deadline to submit your documents has changed from:

  • 2 September 2022 to 3 April 2023.

The requirement for your training and checking system to be approved and operating has changed from:

  • 2 March 2023 to at least 1 September 2023.

Operators who need a training and checking system

You need a training and checking system if you are a:

  • Part 119 operator conducing air transport operations. Your training and checking system must cover all crew members and operational safety critical personnel. Critical personnel are in relation to the aircraft you are using for your air transport operations.
  • Part 138 operator conducting more complex aerial work operations. This includes:
    • transporting marine pilots
    • operating in larger aircraft.

Your training and checking system must cover all crew members and operational safety critical personnel. Critical personnel are only in relation to specific aircraft or operations.

Level of complexity

The size and complexity of your training and checking system depends on the size of your operations.

Analyse your activities and work out the appropriate level of resources to manage the system.

Scalability considerations include the:

  • number and kinds of aircraft
  • number and nature of activities conducted
  • size of your workforce
  • location and distribution of your operation and organisation.

How to submit your documents

  1. Submit the form and supporting documents

    Return the signed form with your required documents using the email address provided in the form.

    In the email subject line, include:

    • your unique CASA case number
    • operator name and ARN
    • the text “URGENT T&C submission”.

    The complete format is: “Case number – Operator name – ARN XXXXX: *Urgent* T&C submission”

    For example: “2022-12345- Sample Aviation Pty Ltd – ARN12345: *Urgent* T&C submission”.

    We will send you an email confirming receipt of your application.

  2. Review of documents

    We will assess your training and checking system.

    If we find areas that are not compliant, we will contact you with further instructions.

    Given the time sensitive nature of this deferred provision, please submit any urgent queries using the training and checking system contact form. One of our subject matter experts will contact you.

  3. Letter of approval

    Once we assess your system as compliant, we will email you with a letter of approval.

    Your approved system must be ready to start by 1 September 2023.

    Technical difficulties

    If you experience technical issues submitting your documents, you can request a secure ShareFile link. We will consider these requests on a case-by-case basis. To request a link please contact us using the online form.

Last updated:
9 Mar 2023
Online version available at:
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