There are certain circumstances when you must provide us with a letter of authority. This includes:
- applications
- notifications
- correspondence.
For individuals
We need a letter of authority if you submit paperwork as an individual and someone other than you signed the paperwork.
For organisations
Only those with the appropriate position of responsibility in an organisation must sign paperwork.
We need a letter of authority if a person in an appropriate position of responsibility does not sign the paperwork.
Companies
We consider a person in an appropriate position of responsibility to be a:
- director
- company secretary
- CEO
- president
- vice president.
Associations
Authorised signatories for associations include:
- Public Officer
- Persons declared by the committee to act.
If you work for an organisation that does not use these titles, you need to provide a letter of authority.
You may hold an appropriate position of responsibility for various companies in a group and they authorise you to sign on the group's behalf. If you hold this position for more than one comp you must list all company names in the letter.
Contact us to discuss or if you have any questions.
Prepare a letter of authority
A letter of authority must:
- be signed by the appropriate party
- be on a company letter head (if an organisation)
- authorise a third party, by name, to sign on behalf of the appropriate party.
Use the template for a letter of authority if you need to provide someone with authority to sign registration-related forms on behalf of an organisation.
The authorised person should keep the original letter and submit a copy each time they need to lodge a registration related form.
We will not hold copies of letters of authority for future use.
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