Letters of authority

There are certain circumstances when you must provide us with a letter of authority. This includes:

  • applications
  • notifications
  • correspondence.

For individuals

We need a letter of authority if you submit paperwork as an individual and it is signed by someone other than you.

For organisations

A person with an appropriate position of responsibility must sign paperwork for an organisation.

We need a letter of authority if a person in an appropriate position of responsibility does not sign the paperwork.

We consider a person in an appropriate position of responsibility to be a:

  • Director
  • Company Secretary
  • CEO
  • President
  • Vice President.

Include your position when you sign the document.

If you work for an organisation that does not use these titles, someone with an equal position of responsibility can usually sign without providing a letter of authority. This can include titles such as:

  • Deputy Director
  • Director General.

There may be times when you must still submit a letter of authority.

If you hold an appropriate position of responsibility for various companies in a group and they authorise you to sign on the group's behalf, you must list all company names in the letter.

Contact us to discuss or if you have any questions.

Prepare a letter of authority

A letter of authority must:

  • be signed by the appropriate party
  • be on a company letter head (if an organisation)
  • authorise a third party, by name, to sign on behalf of the appropriate party.

If you need to provide an individual with authority to sign registration related forms on behalf of an organisation, use the template for a letter of authority.

The authorised person should keep the original letter and submit a copy each time they need to lodge a registration related form.

We will not hold copies of letters of authority for future use.

Last updated:
6 Dec 2021
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