Apply for a change to an approved design organisation

How to apply for a change to an approved design organisation

1. Before you start your application

   Have this information ready before you begin:

   • your organisation details
   • Application for nominated personnel approval form 4 (PDF, 466.94 KB)
   • your agent's details (if you are using one)
   • the change in design activities you want approval for (if applicable)
   • subcontractor details (if changing)
   • a revised ADOE or DASM (if changed)
   • procedures for design activities (if changed)
   • your proposed organisational structure (if changed)
   • your aviation reference number (ARN) and the ARNs of anyone listed on the application.

2. Complete the appropriate form

   Use Form 21-J01 application grant or re-issue of approval to apply for the following changes to an ADO:

   • business name
   • business/main physical address
   • scope.

   Use Form 21-J02 application for change to approved design organisation under CASR (1998) Subpart 21.J to apply for the following changes to an ADO:

   • nomination of Accountable Manager (you must also complete and submit Form 004)
   • nomination of Head of Design (you must also complete and submit Form 004)
   • appointment of key persons other than Accountable Manager and Head of Design
   • postal address
   • contact details
   • other changes to the ADOE or related manuals or procedures that will not result in the reissue of your approval certificate.

   We gather and store your information according to our privacy statement.

3. Submit the form

   Submit your application along with any required supporting documents to us. Email or post your completed application using the details on the form.

4. After you submit the form

   We will review your application to ensure it is correct and complete. We will contact you if we need more information.

5. Pay the fee

   We will provide a fee estimation after we have received your application. Note that not all changes attract a fee. Refer to Form 21-J01 and Form 21-J02 for guidance.

   You must pay the fee before we can process your application.

6. Assessment

   Assessment timeframes vary and rely on:

   • when we receive your payment
   • the quality of your documents
   • the availability of our resources.

   We will need to interview a new Accountable Manager or Head of Design. We may need to interview other key persons or perform an on-site inspection depending on the changes requested.

   If you meet the regulatory requirements, we will issue a revised approval certificate where necessary. If the approval certificate does not need updating, we will issue a formal notification of approval of the change.