Your ASIC questions answered
For more answers to your questions can be found at Department of Infrastructure and Regional Development website.
Click on each question to open up or close a corresponding answer.
Q: What are the security requirements?
You need a valid ASIC if you require frequent access to a secure area of a security controlled airport that has Regular Public Transport (RPT) operations. This is a requirement of the Aviation Security Regulations 2005.
If you want to use your CASA issued flight crew licence and you do not require frequent access to a secure area of a security controlled airport that has RPT operations, you must apply for a background security check and you will be issued with an AVID provided your checks are successful. This does not apply if you are under 18.
Q: What's the difference between an AVID and an ASIC?
ASICs and AVIDs show that the holder has a current security check but only an ASIC can be used at security controlled airports. ASICs are normally valid for up to 2 years and AVIDs are normally valid for up to 5 years.
While an AVID and an ASIC are both evidence that background checks have been undertaken, the background checks for the AVID are not equivalent to the checks for the ASIC.
At a minimum, all pilots 18 or over must undergo the background checks for an AVID. Only those pilots who require access to a secure area of a security controlled airport will need to undergo the more robust background checks for an ASIC.
To streamline processes and remove any duplication, pilots who undergo the background checking for an ASIC do not have to undergo the background checking for an AVID.
If you plan to fly into a security controlled airport that has RPT services you need to have an ASIC.
Q: Are pilots still allowed to fly without an ASIC?
Yes. Pilots only need to have submitted an application for an AVID or an ASIC to operate an aircraft. The application will be processed and appropriate background checks undertaken prior to the AVID or ASIC being issued to an eligible pilot.
Q: Pilots under 18 do not need to have a security check.
However, pilots requiring access to a secure area of a security controlled airport will be required to display an ASIC whilst in the secure areas, meaning the ASIC must be issued before access can be gained.
Q: Can an airport refuse to let a pilot walk into the airport to go to their plane if they don't have an ASIC?
Responsibility for access to the secure areas of a security controlled airport has not changed. It remains at the discretion of the airport operator.
Q: What should a pilot do if they still have not applied for their ASIC but wish to land at a security regulated airport?
All persons are required to display an ASIC whilst in the secure areas of a security controlled airport. Pilots who have not applied for an ASIC and wish to operate from security controlled airports should submit their application as soon as possible to obtain their ASIC otherwise they will run the risk of facing a $550 fine each time they breach the display requirements.
For details on infringements, see part 7 of the Aviation Security Regulations 2005.
Q: Can an AVID act as a substitute for an ASIC?
No. The background checking disqualifying criteria are different. Those required for the ASIC are at a higher level. A person who is eligible for an AVID may not necessarily meet the standards required to be issued with an ASIC.
Q: Where can I find the application form for an ASIC?
Depending on the circumstances, you will need to complete an on-line form or a printable PDF.
Our ASIC application has simple instructions and links to the appropriate form.
Q: Do I need to complete the whole application form?
Yes. You must complete the form in accordance with the guidelines and provide all necessary supporting documentation.
Q: Do I need to submit new photos?
Yes - the photo on your new ASIC/ AVID must be less than 6 months old at the time of issue; this means you will be required to submit new passport photos as instructed on the application form (please ensure the photos are secured to the page with sticky tape).
The photos must be certified by the person who makes the declaration about the identity – there is a comprehensive list of acceptable people on CASA's website and an abreviated version in the guidance material contained in the ASIC application form (the list includes Justice of the Peace, CASA Delegate and anyone who can witness an Australian Commonwealth Statutory Declaration).
Q: Do I need to submit proof of identification documents to renew my ASIC?
Yes - you must provide proof of identification (POI) documents with your application and they must be certified as true copies of the originals by the person certifying your photos and making the declaration in Section 5.2 on page 11 of the application form.
This includes one primary and either one secondary or two tertiary documents. See Identification and certifying documents for further information, or refer to part 6 of the Aviation Security Regulations 2005.
Q: Who can certify documents?
A full list of acceptable people is at this website.
Q: What does it cost for an ASIC?
The fees below apply as of 1st July 2013.
- Under 18 ASIC – no security check – $98.50
Note: ASIC will be valid for 6 months after 18th birthday
- Initial ASIC – full security check required $200.50
- ASIC renewal – $200.50
- Replacement of an ASIC - $54.00
Q: What is the typical processing time for an ASIC?
Approximately 4 weeks. The time is longer if further checks are required or if the application form is not completed correctly. Incorrectly completed forms will be returned to the applicant for completion.
Q: How long will my new ASIC be valid for?
The expiry dates for ASICs are based on the date of the criminal history record and is always the last day of the month. The date of expiry of an ASIC must not be longer than 2 years from the time the security checks are completed. This means that if your security check was completed on 11 May 2009, your ASIC would have an expiry date of 30 April 2011.
ASICs are issued following the background security check and assessment. In some cases the assessment process involves further investigations before the card can be issued. In this instance the validity period will be reduced depending on the outcome of the assessment of the application, and the eligibility period will usually be not more than one year.
Q: Why is my ASIC not valid for a full two years?
An ASIC is normally issued with an expiry date which matches the end of the month previous to the date that the last security check was completed, plus two years.
Q: I am an overseas student learning to fly in Australia. I do not hold an Australian Driver's Licence and have been here for less than twelve months. What kind of secondary identification does CASA accept in my situation?
One option is to provide a verifiable reference – please refer to the information about proof of identity.
Q: I’m under 18 and I have been told I don’t need a background security check. Is this correct? What happens when I turn 18?
If you need frequent access to a secure area of a security controlled airport that has Regular Public Transport (RPT) operations, you will need to apply for an ASIC but you can obtain one without a security check. Your ASIC will expire 6 months after your 18th birthday however, if you have not applied for a security check by the time you are 18 years and 3 months of age your ASIC will be cancelled.
You need to apply for a new ASIC within 3 months after you turn 18 so that you receive your new card before your old ASIC card expires.
You must remember that if you did not require or apply for an ASIC before you were 18, if you want to use your CASA flight crew licence after you turn 18 you need to apply for a security check (AVID) within three months after turning 18.
Q: I need an ASIC but I'm not a CASA licensed pilot or CASA employee. How can I apply?
ASIC cards can be obtained from other issuing body such as RA-AUS or Aviation ID Australia. A list of issuing bodies can be found at Department of Infrastructure and Regional Development website.
Q: If my medical certificate is not current, can I renew my ASIC with CASA?
Before issuing you an ASIC, CASA must be satisfied that you have an operational need to have an ASIC and it can be issued in accordance with CASA's approved ASIC Program. That means you need to have a CASA flight crew licence and a current medical. CASA will renew your ASIC if your medical is being renewed.
If you fly with one of the sport or recreational aviation associations such as Recreational Aviation Australia (RA-Aus), you should obtain your new or renewal ASIC from one of the other ASIC issuing bodies such as RA-Aus or Aviation ID Australia.
Q: I am a CASA licensed pilot but I fly under a sport or recreational aviation organisation such as Recreational Aviation Australia (RA-Aus). How can I apply?
If you fly with one of the sport or recreational aviation associations such as Recreational Aviation Australia (RA-Aus) and you don't use your CASA licence, you should obtain your new or renewal ASIC from one of the other ASIC issuing bodies such as RA-Aus or Aviation ID Australia.
Q: Why is there a need to complete a security check every time the ASIC is renewed?
Subregulation 6.32(2) of the Aviation Transport Security Regulations 2005 states an ASIC automatically expires two years from the month of background check. Regulation 6.29A states that a new issue or a renewal always requires a background check from AusCheck. You should direct any general concerns relating to the operation of the ASIC scheme to the OTS at email@example.com
Q: Why can't a pilot’s licence be used for identity?
Pilot licences do not satisfy the background checks required under the Aviation Transport Security Regulations 2005. All persons requiring regular access to secure areas at a security controlled airport require an ASIC.
Q: Why is the ASIC card period only 2 years?
ASICs are issued under the Aviation Transport Security Regulations 2005 (ATSR 2005). CASA is an issuing body for ASICs as are many other companies, and is bound to comply with the ATSR 2005 in the conduct of that activity. Subregulation 6.32(2) of the ATSR 2005 states an ASIC automatically expires two years from when the background check was completed.
Q: Why is the validity period of an ASIC card only 2 years when the validity period for an MSIC is 4 years?
The MSIC is 4 years however there is a follow-up background check (a second background check) that is conducted on the second year anniversary of the issue of the MSIC to ensure that the holder is still eligible to hold an MSIC.
An initial issue of an ASIC costs $220 (validity 2 years).
Maritime Security Identity Cards (MSIC) have a two tier validity period – a 2 year card costs $210 to $234 depending on the issuing authority and a 4 year card costs $378 to $410.
For more information on MSIC validity and cost please go to Maritime Security Identification Card Scheme.
Q: How do I know if a background check is required?
A background check is required for all applicants. Regulation 6.29A of the Aviation Transport Security Regulations 2005 states that a new issue or a renewal always requires a background check from AusCheck. This does not apply to applicants under the age of 18 years.
Q: Why has the price gone up for an Initial application and renewal for an ASIC?
AusCheck increased its fee for background checks from $81 to $102. The AusCheck fee includes charges from AusCheck as well as from, ASIO and CrimTrac. CASAs fee is a fixed fee of $54. CASA is able to achieve this fixed fee due to the realization of internal process efficiencies. These changes are due to come in to effect on 1 July 2013. More information about AusCheck's fees and services can be found at AusCheck.