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Transitioning to new rules for flying training organisations
Learn how organisations that provide recreational, private, commercial pilot flight training, integrated and multi-crew pilot flight training and contracted recurrent training and checking will transition to new rules by 31 August 2018.
Who should read this information?
- Flying training organisations that want to transition to Part 141 by 31 August 2018.
- Flying training organisations that want to transition to Part 142 by 31 August 2018.
- Flying training organisations seeking a new Part 141 authorisation.
- Flying training organisations seeking a new Part 142 authorisation.
What are the rules for flying training organisations?
The rules for flying training organisations changed on 1 September 2014. Operators who want to start undertaking flying training activities for the first time after 1 September 2014 need to comply with the new rules immediately.
Operators who were conducting flying training activities prior to 1 September 2014 have until 31 August 2018 to transition to the new rules.
The rules for flying training organisations are contained in two parts of the Civil Aviation Safety Regulations.
Part 141 applies to operators who provide flying training for recreational, private and commercial pilot licences, ratings and endorsements for single-pilot aircraft. It does not extend to integrated training for private and commercial pilot licences or training for multi-crew licences.
Part 142 addresses more structured flying training activities that lead to the issue of multi-crew pilot licences, air transport pilot licences and flight engineer licences. It also covers integrated training courses for the issue of private pilot licences or commercial pilot licences. Part 142 provides the regulatory framework for flight training for complex aircraft type ratings and multi-crew cooperation, and for contracted flight crew recurrent training and checking.
This information sheet is designed to assist flying training organisations that are applying for both Part 141 and Part 142 authorisations or transitioning to the new rules.
I want to conduct flying training activities for the first time. What do I need to do?
If you are a new entrant into the aviation industry or an existing operator wanting to commence flying training activities for the first time, you will need to submit an application to CASA for assessment. This application will include either your Part 141 operations manual or your Part 142 exposition and other documentation.
Information about applying for a new flight training authorisation.
I was conducting flying training activities before 1 September 2014 and want to transition. What do I need to do?
To become an approved Part 141 operator you need to submit an application to CASA for assessment. Your application will need to include your Part 141 operations manual and associated documentation.
To become an approved Part 142 operator you need to submit an application to CASA for assessment. Your application will need to include your Part 142 exposition and associated documentation. If you create or amend flying training syllabuses you will also need to submit these to CASA for approval.
Your CASA regional office will work with you to determine a transition schedule and timeline. In order to ensure all applications can be assessed and new authorisations issued before the end of the transition period, it’s important you let CASA know your plans.
More information about the transition process can be found on the CASA website.
If you have any questions about the arrangements for your organisation, please contact your CASA regional office.
What guidance material is available to help me prepare my application?
CASA has prepared a range of guidance material to make it easier for flying training organisations to apply for Part 141 and Part 142 authorisations, or to transition to the new rules. This includes:
- a Part 141 Sample Operations Manual and a guide to using the manual
- a Part 142 sample exposition (Microsoft Word version) and a guide to using the sample exposition
- a Part 142 sample exposition accessible via CASA’s Manual Authoring and Assessment Tool
- the Part 141 and Part 142 technical assessor’s handbook and worksheet
- sample flying training syllabuses
- an information sheet explaining expositions for flying training organisations, and the different options available for developing them.
What information do I need to include in my Part 141 Operations Manual?
You will need to include a range of information, such as:
- your operating name, contact details and address
- details of your operational headquarters and training bases/s
- details of your organisational structure and reporting lines
- details of your key personnel and their roles and responsibilities
- the qualifications and experience required to hold key personnel positions
- arrangements for covering absent key personnel
- a description of your program for training and assessing your personnel in human factors principles and non-technical skills
- your flight training plans and syllabuses
- details of the aircraft you use to conduct flight training, including maintenance arrangements
- a description of your flight training area/s
- a description of your safety policy
- a description of how you will identify and address any deficiencies in training outcomes, as well as how you will promote continual improvement
- a description of your quality system (if you use flight simulation training devices)
- details of any flight simulation training devices you have (if applicable), including what training they are used for and how you ensure they meet the required regulatory standards
- information about how your organisation manages fatigue, including your fatigue risk management system (if you have one)
- your dangerous goods manual (if you have one)
- a description of your processes for making significant and non-significant changes, and how you will notify CASA of these changes.
The full list of requirements is detailed in regulation 141.260. The sample Part 141 Operations Manual also provides a comprehensive guide to the information you need to include.
Do I have to use the Part 141 Sample Operations Manual?
No. The sample manual is a tool designed to make the job of developing your own operations manual easier. You can design your manual differently if you choose, provided you include the information prescribed in regulation 141.260.
How should I enter my information into the Part 141 Sample Operations Manual?
The manual is available in CASA’s online Manual Authoring and Assessment Tool (MAAT). Step by step guidance on using MAAT is also available on the CASA website.
I don’t just conduct flying training. How should I develop my Part 141 Operations Manual?
If you are conducting flying training activities you will need to submit an operations manual that reflects the requirements of Part 141, even if you undertake other operations such as charter or aerial work. For example, if you already have an airwork or charter air operator’s certificate, you can use the Part 141 Sample Operations Manual to replace or modify your relevant flying training manual(s).
What information should I put in my Part 142 sample exposition?
Generally, your exposition should include information about your organisation, personnel, facilities, policies, systems and procedures for conducting your activities. It needs to be written and structured in a logical way to ensure relevant parts can be readily identified and provided to personnel who are responsible for complying with the procedures and systems you have outlined.
The procedures in your exposition should also provide enough detail so that your personnel can conduct their activities consistently, in line with your intentions. After you have submitted your exposition and the relevant authorisation has been issued by CASA, you are obliged to conduct your activities in accordance with your exposition. Any changes to the documents in your exposition are classified as either ‘significant’ or ‘non-significant’ and need to be managed in accordance with the change management process outlined in your exposition.
To find out more about structuring, developing and managing your exposition, refer to CASA’s information sheet about expositions for flying training organisations.
Do I have to use CASA’s Part 142 sample exposition tools?
CASA has published two sample templates to help operators develop a Part 142 exposition.
The sample expositions are designed to make the job of developing your own exposition easier, however you are not obliged to use them. You can design your exposition differently if you choose to, provided you include the information prescribed in regulation 142.340.
How should I enter my information into the Part 142 sample exposition?
If you decide to use the Part 142 sample exposition (Microsoft Word version) you will need to download a copy from the CASA website. All you need to do is type over the fields highlighted in red and insert your own information.
You may also choose to use the Part 142 sample exposition template available in MAAT.
To decide which sample exposition template is right for you, read CASA’s information sheet about expositions for flying training organisations.
I don’t just conduct flying training. Can I use the Part 142 sample exposition?
CASA’s sample expositions may be useful as a starting point for organisations that undertake larger or more complex operations, however you should seek advice from your local CASA office about the best way to proceed if this applies to you.
How will CASA assess my Part 141 operations manual/Part 142 exposition?
If you are using either the Part 141 Sample Operations Manual or a Part 142 sample exposition as a template for producing your own documentation, CASA will check to ensure you have populated the areas that require your input.
Both the Part 141 and the Part 142 CASA technical assessor’s handbook and worksheet have been published on the CASA website to help operators understand the things CASA inspectors take into account when assessing either a Part 141 or a Part 142 application. You can also read CASA’s guidance to staff on how applications that have been submitted using either the Part 141 Sample Operations Manual or a Part 142 sample exposition template should be assessed. This guidance is designed to facilitate the consistency of assessments across different CASA offices.
Please note that the satisfactory assessment of a Part 142 application does not automatically grant an operator a Part 141 certificate as well. If you want to apply for both a Part 142 and a Part 141 authorisation you:
- will need to specifically request the Part 141 flying training authorisation on your application
- can use your Part 142 exposition to provide information about how you comply with the both the Part 141 and 142 regulations
- must provide additional syllabuses for any Part 141 flying training you want to undertake
- need to provide any additional information required that is unique to Part 141.
Want to know more?
If you have any questions after viewing the guidance material, please call us on 131 757.