Registration holders - proof of identification for organisations
This information is applicable to organisations that are owners of aircraft that are, or will be, placed on the Australian Civil Aircraft Register.
This includes aircraft registered through the Gliding Federation of Australia Inc (the GFA registers gliders on behalf of CASA under an instrument of delegation). It is provided as guidance to assist applicants in meeting the requirements and providing the necessary evidence which must accompany applicable applications.
Registration holders under Part 47 are required to be a legal entity. A legal entity is one of the following:
- A corporation incorporated under the Corporations Act 2001;
- A body incorporated under a law (other than the Corporations Act 2001) in force in Australia;
- The Commonwealth, a State or a Territory;
- An agency of the Commonwealth, a State or a Territory able to own property in their own right;
- A foreign corporation capable of providing some evidence of incorporation to establish that it exists as a legal entity.
Note: the requirement to provide evidence of identity and/or eligibility only applies when you are submitting an applicable form. There is no requirement to lodge evidence unless a registration process is being undertaken or unless CASA specifically requests an organisation to provide such evidence.
Any of the following is acceptable evidence of legal entity status for an organisation:
- Insert your organisation's ACN or ARBN in the appropriate place on the form. CASA will check the Australian Securities and Investments Commission register to confirm that the ACN or ARBN is correct, that the registered office address provided (or recorded on the ARN, in instances where the form does not require this detail) is correct and that the organisation is registered
- A copy of a certificate of incorporation
- For government bodies, a copy of the establishing statutory provision which proves it capable of exercising statutory rights in its own right (you must highlight or clearly identify the relevant portion of the document)
- For foreign corporations, a copy of a certificate of incorporation or equivalent document.
What if I can't provide the information in these lists
The lists of documents which would be considered suitable evidence are not exhaustive and CASA will consider other documents.
If you are unable to provide documents from the lists provided and you have other documents which you believe are suitable please forward these documents, prior to submitting your application, to firstname.lastname@example.org. The Registrar will make a determination and provide feedback within 5 working days. Submitting the documents with your application without gaining prior approval may result in the non-acceptance of your application.
Additional information for identification
Translations of documents not originally in English
All documents must be provided in English. Documents not in English must be accompanied by a certified translation. The translation must be compiled by a translator registered with the National Accreditation Authority for Translators & Interpreters Ltd (NAATI) and must include the NAATI translator's stamp.
Contacts which may be useful when obtaining identification documents.
Australian National Accreditation Authority for Translators and Interpreters (NAATI) national hotline 1300 557 470