Registration holders - proof of identification for individuals
This information is applicable to individuals that are owners of aircraft that are, or will be, placed on the Australian Civil Aircraft Register.
This includes aircraft registered through the Gliding Federation of Australia Inc (the GFA registers gliders on behalf of CASA under an instrument of delegation). It is provided as guidance to assist applicants in meeting the requirements and providing the necessary evidence which must accompany applicable applications.
If you will be both the registration holder and the registered operator for the aircraft please refer to the Registered operators - proof of eligibility for individuals document rather than this document. The identification requirements for a registered operator are higher and you will automatically meet the registration holder requirements.
Requirement to be a legal entity
Registration holders under Part 47 are required to be a legal entity. An individual is required to provide specific identification in order to prove their status as a legal entity.
Proof of identity - general information
Note: driver's licences will not be accepted as experience has shown that they often do not include legal names.
Note: if you will also be the registered operator for the aircraft there is a higher level of identification required to prove your status as an 'eligible person'. Please refer to the information sheet Proof of eligibility for registered operators - individuals.
Owners that are individuals are required to provide proof of identity every two years (but only when lodging an applicable application), or more often if specifically requested by CASA or the GFA.
Note: the requirement to provide evidence of identity and/or eligibility only applies when you are submitting an applicable form. There is no requirement to lodge evidence unless a registration process is being undertaken or unless CASA specifically requests an individual to provide such evidence. For example, if Jim registers an aircraft in 2014 and he will be the registration holder and registered operator, he will need to provide evidence that he is a legal entity and an eligible person (see information sheet Proof of eligibility for registered operators - individuals). If Jim lodges another registration application in 2015 he will not need to lodge evidence again as he has lodged it within the last 2 years. If Jim doesn't lodge another registration application until 2020, he won't need to provide evidence again until he lodges that application, unless CASA writes to Jim in the interim specifically requesting such evidence.
A copy of any one of the following identification documents is considered suitable to prove a legal entity under Part 47:
- An Australian birth certificate (full or extract) or a current photo birth card issued by a registry of Births, Deaths and Marriages in Australia
- A birth certificate, showing full legal name and date of birth details, issued by another country
- A current Australian passport
- A current foreign passport
- A current Document of Identity issued by the Australian Passport Office
- An Australian naturalisation or citizenship document or immigration papers issued by the Commonwealth Department of Immigration and Multicultural and Indigenous Affairs
- A current identity card for an Australian police force or Defence Force member, excluding civilian staff or family.
- A current consular photo identity card issued by the Department of Foreign Affairs and Trade
- A current proof of age card issued by an Australian State or Territory Government
Only documents that have been issued by government bodies, which display your full legal name and which require a comprehensive check of identity before issuing will be accepted as proof of identity.
What if I can't provide the information in these lists
The lists of documents which would be considered suitable evidence are not exhaustive and CASA will consider other documents.
If you are unable to provide documents from the lists provided and you have other documents which you believe are suitable please forward these documents, prior to submitting your application, to firstname.lastname@example.org. The Registrar will make a determination and provide feedback within 5 working days. Submitting the documents with your application without gaining prior approval may result in the non-acceptance of your application.
Additional information for identification
Translations of documents not originally in English
All documents must be provided in English. Documents not in English must be accompanied by a certified translation. The translation must be compiled by a translator registered with the National Accreditation Authority for Translators & Interpreters Ltd (NAATI) and must include the NAATI translator's stamp.
Contacts which may be useful when obtaining identification documents.
Australian National Accreditation Authority for Translators and Interpreters (NAATI) national hotline 1300 557 470
Telephone: 131 232