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Develop a fatigue risk management system - Appendix 7
A fatigue risk management system (FRMS) is designed to create a flexible operating environment in which potential fatigue risks can be highlighted and managed. FRMS is an actively managed process where operators anticipate and address fatigue risks and amend their systems accordingly to ensure fatigue risk is managed.
Appendix 7 of CAO 48.1 Instrument 2013 includes the standards for an FRMS consistent with the standards and guidance published by the International Civil Aviation Organization (ICAO). FRMS is available to operators large and small, and its implementation is designed to be scalable. This means that the depth and extent of the processes necessary to manage fatigue depends on the nature and complexity of your operations. CASA will assess your proposed FRMS with this in mind. This video ‘demystifies’ CASA’s expectations for an FRMS.
If you have chosen to operate to Appendix 7 you will need to develop an FRMS, and obtain approval from CASA.
If you are a transitional AOC holder and wish to operate to an FRMS you need to have been approved to commence the trial of the FRMS by no later than 31 October 2018.
If your organisation already has a CASA-approved safety management system (SMS), you will also need to integrate your FRMS into your SMS. Read more about integrating an FRMS into an existing safety management system.
Please note that a previously issued FRMS exemption is not the same as a full FRMS implementation approval under CAO 48.1 Instrument 2013.
Information for CAO 48 exemption holders with an FMS
Some operators currently operate under an exemption from the old CAO 48 via a safety case based on a fatigue management system (FMS). FMS is also commonly referred to as FRMS under the old fatigue rules (CAO 48). There are key differences between the old FMS and the new FRMS.
- The old FMS and the new FRMS are assessed to different standards.
- An FRMS under CAO 48.1 Instrument 2013 will be assessed to a standard consistent with ICAO’s FRMS standards and guidelines.
- The standard by which the old FMS was previously assessed (under CAO 48) is similar to the limits in appendix 2-6 (Tier 2) of CAO 48.1 Instrument 2013.
CAO 48 exemption holders with an FMS should consider whether to transition to the new FRMS, or adopt Tier 2 approach (appendices 2-6) to managing fatigue risk under CAO 48.1 Instrument 2013.
How to develop an FRMS
It is advisable to formally let CASA know of your intent to develop an FRMS, before you begin development. See the next section for details on how to do this.
Your FRMS must include, at a minimum, FRMS policy and documentation, fatigue risk management processes, FRMS safety assurance processes and FRMS-promotion processes. CASA has produced a Fatigue risk management systems - the rules have changed (pdf 676.66 KB) (676.66 KB) which explains FRMS and describes these processes.
ICAO's Fatigue Management Guide for Airline Operators explains in depth how to develop an FRMS.
Some operators may elect to use biomathematical fatigue models in their FRMS. The Biomathematical fatigue models guidance (pdf 768.69 KB) (768.69 KB) Document assists operators to determine whether it is a necessary component in their organisation's FRMS and how to apply the models in an FRMS.
How to get your FRMS reviewed and approved by CASA
All operators wishing to operate to an FRMS, either for a trial or full implementation, must go through the approval process below.
Download, complete and submit a statement-of-intent form.
Statement of intent to request CASA approval of a fatigue risk management system guidance form 824A (pdf 127.67 KB) (127.67 KB) is not an application form. This optional statement of intent allows CASA to schedule a pre-application meeting with you to discuss the process and requirements involved in obtaining an FRMS approval.
Fatigue risk management system progress monitoring tool for operators form 817 (xlsx 138.13 KB) (138.13 KB) is a useful checklist that includes instructions and communication history during the course of your FRMS development-and-approval process.
Send your completed and signed statement-of-intent form and documents to the Client Services Centre - Permission issue
Attend a pre-application meeting
The pre-application meeting is a voluntary meeting at no cost. The purpose of this meeting is to help you understand if an FRMS is the right choice for your organisation by providing information about the process and requirements involved in obtaining an FRMS.
CASA will advise you of the time and place of the meeting. Please ensure that your FRMS manager or the FRMS implementation team attend the meeting. You will also need to bring with you all the necessary documentation as stipulated by CASA.
Complete and submit your formal application
Download and complete Application for approval of a Fatigue risk management system guidance form 824B (pdf 173.6 KB) (173.6 KB). Read the guidelines on the form for assistance. Make sure your application is signed by:
Authorisation may consist of a signed and current power-of-attorney document or a letter signed by the AOC holder (or the CEO if the registered operator is a company).
Use the contact details in Step 2 to submit your form.
Review of your application
CASA will review your application to ensure that you have answered the relevant questions and provided all the required documents.
CASA will contact you and give you the opportunity to provide any missing information.
Payment of costs and submission of required supporting documents
As applicable, CASA will send you an estimate of costs to process your application and, a list of any additional documents required to support your application.
The estimate is valid for 30 days from the date the estimate is sent. If we have not received your payment (if applicable) and any supporting documents required within 30 days, your job will be closed and your application returned to you.
Read more about the estimate process.
Assessment of your application
Once CASA has received any applicable processing fees and supporting documents, the application is assessed to make sure that all the required information and payments have been supplied before the detailed assessment begins.
The detailed assessment takes place in two parts.
Firstly, CASA assesses the proposed FRMS. When CASA is satisfied the requirements for a trial FRMS implementation approval have been met, CASA will issue an approval allowing you to undergo a specified trial period of between 12 and 24 months. During the trial period you will need to apply the processes set out in your FRMS.
CASA will monitor, review and assess your trial FRMS implementation and use the information provided by the operator to make a determination of a full FRMS implementation approval. Alternatively, CASA will provide advice if re-work is required.
The final assessment for a full FRMS implementation approval may take place as early as three months before the end of the trial period. An operator who intends to apply for a full FRMS implementation approval will need to notify their CASA Regional Office to schedule a final assessment.
Recommendation and approval
Once the assessment for full FRMS implementation approval is complete, the assessing regional office begins the certification process for the full FRMS implementation approval. The regional office prepares a recommendation to a CASA delegate to issue, or not issue, the approval.
At this stage, the applicant will also be informed if the recommendation varies from what has been applied for.
The Client Services Centre's standard timeframe for issuing approvals is five working days from when the recommendation is submitted by the assessing office.
Issue of a full FRMS implementation approval
Finally, if approved, your formal approval documents will be emailed or faxed; and the original approval forwarded by mail.
Please note that CASA will reconcile your account and, if required, issue a refund, or require payment of the balance of any monies owing before issuing the approval.
- Fatigue management resources (includes resources for implementing an FRMS)
- What steps do I need to take?
- Developing fatigue management policies and procedures under Appendix 1
- Developing fatigue management policies and procedures under Appendix 2-6
- Integrating an FRMS into an existing safety management system