Develop a fatigue risk management system - Appendix 7
A fatigue risk management system (FRMS) is designed to create a flexible operating environment in which potential fatigue risks can be highlighted and managed. FRMS is an actively managed process where operators anticipate and address fatigue risks and amend their systems accordingly to ensure fatigue risk is managed.
Appendix 7 of CAO 48.1 Instrument 2013 includes the standards for a FRMS consistent with the standards and guidelines published by the International Civil Aviation Organization (ICAO).
If you have chosen to operate to Appendix 7 you will need to develop an FRMS, and obtain approval from CASA.
If you are a transitional AOC holder and wish to operate to an FRMS you need to have been approved to commence the trial of the FRMS by no later than 1 May 2017.
If your organisation already has a CASA-approved safety management system (SMS), you will also need to integrate your FRMS into your SMS. Read more about integrating an FRMS into an existing safety management system.
Please note that a previously issued FRMS exemption is not the same as a full FRMS implementation approval under CAO 48.1 Instrument 2013.
Information for CAO 48 exemption holders with an FMS
Some operators currently operate under an exemption from the old CAO 48 via a safety case based on a fatigue management system (FMS). FMS is also commonly referred to as FRMS under the old fatigue rules (CAO 48). There are key differences between the old FMS and the new FRMS.
- The old FMS and the new FRMS are assessed to different standards.
- An FRMS under the new CAO 48.1 Instrument 2013 will be assessed to a standard consistent with ICAO’s FRMS standards and guidelines.
- The standard by which the old FMS was previously assessed (under CAO 48) is similar to the limits in appendix 2-6 (Tier 2) of CAO 48.1 Instrument 2013.
CAO 48 exemption holders with an FMS should consider whether to transition to the new FRMS, or adopt Tier 2 approach (appendices 2-6) to managing fatigue risk under CAO 48.1 Instrument 2013.
How to develop an FRMS
It is advisable to formally let CASA know of your intent to develop an FRMS, before you begin development. See the next section for details on how to do this.
Your FRMS must include, at a minimum, FRMS policy and documentation, fatigue risk management processes, FRMS safety assurance processes and FRMS-promotion processes.
ICAO's Fatigue Management Guide for Airline Operators explains in depth how to develop an FRMS.
Some operators may elect to use biomathematical fatigue models in their FRMS. The Biomathematical Fatigue Models Guidance Document assists operators to determine whether it is a necessary component in their organisation's FRMS and how to apply the models in an FRMS.
How to get your FRMS reviewed and approved by CASA
All operators wishing to operate to an FRMS, either for a trial or full implementation, must go through the approval process below.
For more in-depth information about this process, read the FRMS Process Manual and FRMS Handbook.
Download and complete a 'statement of intent to request CASA approval of an FRMS'
Form 824A – Statement of intent to request CASA approval of an FRMS is not an application form. This optional statement of intent allows CASA to schedule a pre-application meeting with you to discuss the process and requirements involved in obtaining an FRMS approval.
Form 817 FRMS progress monitoring tool for operators is a useful checklist that includes instructions and communication history during the course of your FRMS development-and-approval process.
Send your completed and signed 'statement of intent' form and documents to the Permission Application Centre (PAC) Brisbane
Attend a pre-application meeting
The pre-application meeting is a voluntary meeting at no cost. The purpose of this meeting is to help you understand the process and requirements involved in obtaining an FRMS. It is hoped that applicants who attend the pre-application meeting might benefit by using he information to avoid, or reduce, later processing fees.
CASA will advise you of the time and place of the meeting. Please ensure that your FRMS manager or the FRMS implementation team attend the meeting. You will also need to bring with you all the necessary documentation as stipulated by CASA.
Complete and submit your formal application for approval
Download and complete Form 824B – Application for approval of an FRMS. Read the guidelines on the form for assistance. Make sure your application is signed by:
Authorisation may consist of a signed and current power-of-attorney document or a letter signed by the AOC holder (or the CEO if the registered operator is a company).
Use the contact details in Step 2 to submit your form.
CASA reviews your application
CASA will review your application to ensure that you have answered the relevant questions and provided all the required documents.
CASA will contact you and give you the opportunity to provide any missing information.
Pay the processing fee and supply supporting documents
CASA will send you an estimate of costs to process your application and, if applicable, a list of additional documents required to support your application.
The estimate is prepared in accordance with the Civil Aviation (Fees) Regulations 1995 and covers CASA's assessment of your written procedures, inspections and tests. It also covers the administrative costs to process and issue an authorisation.
The estimate is valid for 30 days from the date the estimate is sent. If we have not received your payment and any supporting documents required within 30 days, your job will be closed and your application returned to you.
Click here for more information on the estimate process.
Assessment of your application
Once CASA has received your payment and any required supporting documents, your application is assessed to make sure that all the required information and payments have been supplied before the detailed assessment begins.
Detailed assessment of your application
The assessment takes place in two parts.
Firstly, CASA assesses your proposed FRMS. When CASA is satisfied that you have met the requirements for a trial FRMS implementation approval, CASA will issue an approval allowing you to undergo a specified trial period of between 12 and 24 months. During the trial period you will need to apply the processes set out in your FRMS.
CASA monitors, reviews and assesses your trial FRMS implementation and uses its findings during this period to decide whether to issue you with a full FRMS implementation approval.
The second part of the assessment is a final assessment carried out by CASA, to determine whether you have satisfactorily met the requirements for a full FRMS implementation approval.
This part of the assessment takes place up to three months before the end of the trial period. You need to ask the CASA Regional Office assessing your application to schedule this final assessment.
Recommendation and approval
Once the assessment for a full FRMS implementation approval has taken place, the regional office will prepare a recommendation to CASA, advising whether to issue the full approval or not.
At this stage, CASA will let you know if the recommendation varies from what you have applied for or if the application has been declined.
The Permission Application Centre's standard timeframe for issuing approvals is five working days from when the recommendation is submitted by the assessing office.
Issue of a full FRMS approval
If approved, CASA will email or fax you your approval documents by close of business on the next working day, and send you the original documents in the mail.
Please note that CASA will reconcile your account and, if required, issue you with a refund, or require you to pay the balance of any monies owing before issuing your approval.
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