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CASA Annual Report 2002 03 Appendix 1: Freedom of information

Part 7: Appendices

Appendix 1: Freedom of information

This appendix provides the information required under section 8 of the Freedom of Information Act 1982, together with statistics about Freedom of Information applications during the year.

Section 8 statement

The Freedom of Information Act requires Australian Government agencies to make available information about their organisation, functions and operations, and about rules and practices used in making decisions that affect members of the public.

Section 8 of the Freedom of Information Act requires each agency to publish detailed information about the following:

  • the way the agency is organised
  • powers of the agency
  • types of decisions made by the agency
  • arrangements for public involvement in the work of the agency
  • the way in which members of the public may obtain access to relevant documents.

This functional statement is published to meet the requirements of section 8 of the Freedom of Information Act. Further information on the organisation is provided in Part 2 of this report.

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Establishment of CASA

CASA was established on 6 July 1995 by an amendment to the Civil Aviation Act 1988 .

Organisation

Figure 12 shows the structure of the organisation.

Functions and powers

Section 9 of the Civil Aviation Act 1988 provides that CASA has the function of conducting the safety regulation of civil air operations in Australian territory and the operation of Australian aircraft outside Australian territory in accordance with the Civil Aviation Act 1988 and regulations made under the Act. CASA also has other safety related functions, including encouraging a greater acceptance by the aviation industry of its obligation to maintain high standards of aviation safety. Further details of CASA's functions and powers are set out in Part 2 of this report.

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Freedom of Information procedures and contact point

Under section 15 of the Freedom of Information Act, any person is entitled to apply for access to documents that fall within the scope of the Act.

A request under the Freedom of Information Act should be in writing, accompanied by a $30 application fee and stating an address in Australia to which notices under the Freedom of Information Act can be sent. In certain circumstances the fee is not required or can be remitted. For a quick response, give as much information as you can about the document/s you are seeking. It is advisable also to include a telephone number in case clarification of your request is necessary.

Requests under the Freedom of Information Act for access to documents in CASA's possession should be directed to:

Freedom of Information Coordinator
Office of Legal Counsel
Civil Aviation Safety Authority
GPO Box 2005
CANBERRA ACT 2601

Telephone: (02) 6217 1606

Facsimile: (02) 6217 1607

Email: freedomofinformation@casa.gov.au

Enquiries may be directed to the Freedom of Information Coordinator as shown above. The Coordinator can help applicants identify particular documents being sought.

Facilities for access

Facilities for inspection of documents, and preparation of copies if required, are provided or arranged for by the Freedom of Information Coordinator.

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Arrangements for outside participation

Subsection 9(2) of the Civil Aviation Act 1988 provides that one of CASA's functions is to promote full and effective consultation and communication with all interested parties on aviation safety issues. Section 16 of the Act provides that in the performance of its functions and the exercise of its powers, CASA must, where appropriate, consult with government, commercial, industrial, consumer and other relevant bodies and organisations (including the International Civil Aviation Organization and bodies representing the aviation industry).

CASA complies with Government requirements in relation to preparing Regulation Impact Statements. As part of this process, CASA issues NPRMs in relation to any significant changes to Civil Aviation Orders and Regulations made under the Civil Aviation Act 1988.

The Aviation Safety Forum is a special consultative body helping the aviation community and CASA work effectively together to improve aviation safety in Australia. The Aviation Safety Forum is made up of 15 experienced aviation people who advise CASA on important strategic issues.

The CASA Standards Consultative Committee is a joint CASA-industry forum, set up to involve the aviation industry formally during the development phase of regulatory material. The Committee brings together CASA staff and representatives from a diverse range of aviation industry organisations to work jointly during the development phase of regulatory material. The Committee examines proposed regulatory changes to determine if they are worth pursuing and helps CASA allocate priorities to those projects.

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Categories of documents

The categories of documents (including internal administration papers and records, working drafts, statistical records, copies of emails, telexes, cables and facsimiles) that CASA holds include:

  • human and financial resource management
  • ministerial, inter-agency and general correspondence and papers
  • policy documents including recommendations and decisions, media releases and position papers
  • papers relating to new and amended legislation, draft instructions and draft legislation
  • briefing papers and submissions prepared for the Director of Aviation Safety and the CASA Board
  • papers and records relating to certification, registration, manufacture, maintenance and operation of aircraft
  • papers and records relating to licensing of flight crew, maintenance staff and certification of air service operators and organisations involved in aviation activities
  • papers and records relating to licensing, maintenance and operation of aerodromes
  • papers and records relating to development of aviation safety standards
  • papers and records relating to aviation safety education
  • documents relating to aviation industry surveillance.

In accordance with section 9 of the Freedom of Information Act, a list has been compiled of unpublished manuals and other documents CASA officers use as a guide to procedures and practices to be followed when making decisions or recommendations that affect the public. Facilities for inspecting these manuals and documents are provided, or arranged, by the Freedom of Information Coordinator.

CASA is currently in the process of making many of these documents available on the CASA web site at www.casa.gov.au.

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Documents available for public inspection and/or purchase

CASA officers use the following documents in making decisions or recommendations under, or for the purpose of, the Civil Aviation Act 1988. (Note: Documents marked with one asterisk (*) are available from the CASA web site, those with two (**) are also available as part of the CASA CD-ROM Library.)

  • Aerodrome Rescue and Fire Fighting Service Procedures*
  • Aeronautical Telecommunication and Radio Navigation Service Providers Entry Control Procedures Manual*
  • Air Displays: Safety and Administrative Arrangements*
  • Airworthiness Directives Procedures Manual*
  • Aircraft Maintenance Engineers Invigilators Handbook
  • Aircraft Maintenance Engineer Licensing Procedures Manual**
  • Air Operator Certification Manual*
  • Air Traffic Service Training Providers - Entry Control Procedure Manual**
  • Authorised Engineering Representatives Procedures Manual
  • Aviation Safety Occurrence Manual*
  • Aviation Safety Rulings
  • Compliance Management Instructions
  • Carriers' Liability Insurance Compliance Procedures Manual
  • CASA CD-ROM Library
  • CASA Policy Notices
  • Certificate of Airworthiness and Special Flight Permits*
  • Certificates of Approval Procedures Manual*
  • Conducting Officers Handbook Flight Crew Licensing
  • Day (Visual Flight Rule) Syllabus Aeroplanes
  • Designated Medical Examiners Handbook*
  • Enforcement Manual*
  • Examfax Guide
  • Exemptions and Variations Procedures Manual **
  • Forms
  • Finance Manuals
  • Flight Crew Licensing Manual*
  • Flight Crew Licensing Industry Delegates Handbook*
  • Human Resources Manuals
  • Industry Delegates and Authorised Persons Management Manual**
  • Instruments of Delegation and Authorisation
  • Internal Audit Procedures
  • Invigilators Handbook
  • Major Defect Reporting Manual*
  • Manual of Aerodromes Procedures*
  • Manual of Controlled Documents
  • Manual of Operational Standards*
  • Manual of Operational Standards Part 65, Standards Applicable to Air Traffic Services Licensing and Training Requirements
  • Manual of Operational Standards Part 139H, Standards Applicable to the Provision of Aerodrome Rescue, and Fire Fighting Services
  • Manual of Operational Standards Part 143, Air Traffic Services Training Providers
  • Manual of Operational Standards Part 171, Aeronautical Telecommunication and Radionavigation Services
  • Manual of Operational Standards Part 172, Air Traffic Service Providers
  • Minimum Equipment List/Permissible Unserviceability Procedures Manual*
  • Occupational Health and Safety Handbook
  • Operational Standards and Requirements Approved Synthetic Trainers (FSD-2)*
  • Personnel Licensing Examfax Handbook
  • Personnel Licensing Examination Supervisors Handbook
  • Procurement Manual
  • Production Approval Procedures Manual*
  • Project Management Manual
  • Records Management Manual
  • TRIM Training Guide
  • Standards Development and Rule Making Manual*
  • Type Certificate Procedures Manual**

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Freedom of Information statistics for 2002–03

Table 19: Summary of Freedom of Information requests

   

Requests received

53

Requests on hand at 1 July 2002

5

Total

58

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Table 20: Decisions in relation to Freedom ofInformation requests

   

Access granted in full

24

Access granted in part

8

Access refused (including if documents do not exist)

14

Requests withdrawn by the applicant

6

Requests transferred in whole to another agency

1

Requests on hand at 30 June 2003

5

Total

58

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Table 21: Time taken to process requests

   

0 - 30 days

43

31 - 60 days

3

61 - 90 days

0

more than 90 days

0

Requests withdrawn

6

Requests transferred in whole to another agency

1

Requests on hand at 30 June 2003

5

Total

58

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Table 22: Internal review of a decision under the Freedom of Information Act

   

Applications received

5

Decisions upheld

2

Greater access given

3

Charges increased

0

Charges reduced

0

Applications under consideration

0

Total

5

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Table 23: Applications to the Administrative Appeals Tribunal for review of a decision under the Freedom of Information Act

   

Applications lodged

0

Applications on hand at 1 July 2002

0

Total

0

Decisions handed down

 

Decisions affirmed

0

Decisions set aside

0

Matters dismissed

0

Matters settled

0

Withdrawn by applicant

0

Applications for review on hand as at 30 June 2003

0

Total

0

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