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Applying for a variation to an air operator's certificate
Step 1 – Complete and send signed AOC application form
You will need to complete the AOC Variation Form 1214, which is in 10 parts (Part A to Part J).
Completion and submission of Part A is mandatory for all applications. Other than Part A, you will only need to submit the parts of Form 1214 relevant to your proposed changes.
- If you already operate a Cessna 206 under charter operations and wish to add a Cessna 182 to your charter operations, you will only need to complete and submit Part A and Part D.
The Guidelines to Completing the AOC Variation form is provided to assist you in completing the AOC Variation form. See below for the parts applicable to your application.
|Parts of form 1214||Instructions when to complete|
|Part A – Details of Applicant(s)||Completion of this part is mandatory|
|Part B – Aerial Work (Other than Flying Schools)||Only complete if relevant to your proposed changes.|
|Part C – Flight Training Activities|
|Part D – Charter Operations|
|Part E – Regular Public Transport Operations|
|Part F – Details of Main and Ancillary Base(s) of Operations and Facilities|
|Part G – Details of Organisation Structure and Personnel|
|Part H – Additional authorisations|
|Part I – Exemptions|
|Part J – Exposition Compliance Matrix||Complete if applying for flight training activities|
If you wish to remove any of your existing activities or aircraft under your current AOC, you will need to complete Form 853 – Application for the Removal of an AOC Authorisation.
If the removal is to be concurrent with a variation to add an AOC authorisation, you will need to complete both Form 853 and Form 1214.
Step 2 – Review of your application
CASA will review the application to ensure you have answered the relevant questions and provided any documents asked for in the application.
Should the application be incomplete, CASA will contact you and provide you with the opportunity to address the insufficiency. Please remember that an incomplete application, if not addressed within a reasonable period, will be returned to you.
Step 3 – Payment of costs and submission of required supporting documents
An estimate of costs to process the application will be forwarded to you. The estimate is based on hourly rate and will cover CASA's assessment and/or inspections of your written procedures, key personnel and your facilities, including the cost to process and issue the certificate.
The estimate letter will also contain, if applicable, a list of documents we further require in support of your application. If you wish to go ahead with your application, you will be required to:
- Pay the amount required in the estimate letter
- Submit the list of supporting documents
The estimate is valid for 30 days from the date the estimate is sent. If we have not received your payment and any supporting documents required within 30 days, your job will be closed and your application returned to you.
Step 4 – Assessment of your application
Assessment of your application will only commence when CASA has received your payment and supporting documents.
Once payment and all supporting documents are received, your application to the Regional Office who has oversight of your operation.
If the application package is not correct or is insufficient, all or part of the package will be returned to you for correction or completion.
Failure to provide any supporting documentation within reasonable timeframes may result in your application being suspended. CASA will cancel any applications that remain suspended / dormant for more than 90 days.
Pre-assessment meeting (if required)
Depending on the nature of your proposed change, a meeting with you just prior to the formal assessment of your AOC application may be requested by CASA.
This meeting provides you and CASA the opportunity to discuss the application, each other’s expectations and address any issues that may arise. The assessing CASA Regional Office will host this meeting.
CASA will inform you if a pre-assessment meeting is required and in which case, you have to contact the CASA Regional Office to arrange a suitable time for the meeting.
Step 5 - Detailed assessment
The detailed assessment involves two stages:
- document evaluation
- inspections and proving flights.
The detailed assessment is carried out in accordance with requirements under the Civil Aviation Act, Civil Aviation Regulations 1988, Civil Aviation Safety Regulations 1998 and the AOC Manual Suite.
Step 6 - Recommendation and approval
Once the assessment is complete, the certification process commences at the CASA Regional Office who prepares a recommendation to the CASA delegate to issue or not to issue the AOC.
At this stage, you will also be informed if the recommendation varies from what you have applied for or if the application is declined.
Step 7 - Certificate Issue
If approved, your AOC will be emailed to you on the same or next business day and the original will be forwarded by mail.