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Aircraft registration frequently asked questions
- What documentation do I need to provide with my ACR forms?
For the documentation requirements of each individual form, please refer to the relevant Guidelines of the form for instruction.
- Why is there a difference between identification requirements for a registration holder and a registered operator?
A registration holder must be an owner of the aircraft. This means that the registration holder must be a legal entity as only a legal entity can own property. For an individual or an organisation, proving that you are a legal entity is quite simple and can be achieved through the provision of one single piece of acceptable evidence (see 'What identification is required for a registration holder?' for further details).
Identification requirements for individuals that are registered operators is quite different and more complex. An individual needs to prove that he/she is an eligible person as defined in CASR 47.010. This involved proving three things:
- That they are a resident of Australia
- That they are 18 years of age or older
- That they are an Australian citizen or the holder of a permanent visa
This can only be achieved by provision of at least two pieces of identification as no single, acceptable piece of identification proves all three requirements. While a registered operator also needs to be a legal entity, proof of this is achieved as a consequence of providing evidence of eligibility as a registered operator.
Identification requirements for an organisation that is a registered operator is also slightly more complex than proving legal existence as the organisation must prove that it meets the definition of an eligible person in CASR 47.010. For acceptable evidence see 'What identification is required for a registered operator?'.
- What identification is required for a registration holder?
Information on acceptable evidence for an individual to become a registration holder can be found in the CASR Part 47 information sheet Registration holders - proof of identification for individuals.
Information on acceptable evidence for an organisation to become a registration holder can be found in the CASR Part 47 information sheet Registration holders - proof of identification for organisations.
- What identification is required for a registered operator?
Information on acceptable evidence for an individual to become a registered operator can be found in the CASR Part 47 information sheet Registered operators - proof of eligibility for individuals.
Information on acceptable evidence for an organisation to become a registered operator can be found in the CASR Part 47 information sheet Registered operators - proof of eligibility for organisations.
- I'm having trouble filling in my form - who can help me?
Staff from the CASA Licensing and Registration (CLARC) team will assist you in completing your forms. CLARC can be contacted on 131 757.
- Where can I find the correct form?
Aircraft Registration forms are available from the CASA website.
If you are still unsure of the correct form to use, please contact CLARC for assistance.
- How should I send my form to CASA?
The best way to send your form is either by email to email@example.com, or fax to 02 6217 1991, and you do not need to send the original. Only send the original if you don't have access to email or fax.
However, only clear, legible faxes will be accepted. If your fax is deemed unacceptable, you will be contacted and asked to mail the form and any supporting documentation.
If you are asked to provide certified true copies of documents, they will only be accepted in their original form. For this reason, they must be mailed to CASA. See the guidelines on the registration application forms for full details of documentary requirements.
- What happens if I do not submit payment with the form?
Your form will be rejected without any assessment taking place. You will need to resubmit the form, in full and accompanied by payment (or accompanied by evidence of payment through CASA's online facility) before any assessment will be conducted.
- What happens if my form is completed incorrectly?
In most cases your form will be rejected or returned as incomplete.
Provided the payment can be processed and the current version of the form is submitted, a full assessment of the application will be completed, within the limitations of the documentation submitted to CASA.
If the application is incomplete, such as additional documents are not present, sections of the form are not completed, signatures are missing, then the assessment will result in the application being considered incomplete. A letter detailing the issues with the application will be sent to you. You should note the following important points:
- You have one opportunity to lodge a correctly completed application within one month of the date on the letter without incurring a financial penalty. However, the regulatory requirements relating to timeframes for submitting registration applications will still apply.
- Payment for this application will be taken and will be held for this period.
- If an acceptable, complete application is not received within the month all subsequent applications will need to be paid for in full.
If an application fails to meet regulatory requirements:
- The application will be refused on the basis of non-compliance.
- Any subsequent application will need to be paid for in full.
- What do I need to do to import and register an aircraft from overseas?
To register an imported aircraft in Australia, CASA requires notification from the foreign civil aviation authority that the aircraft has been removed from or never entered on their register.
Conditions also apply to the registration of aircraft that have previously been registered with an Australian sporting association or aircraft that have been registered with the Australian State Register.
You will need to complete Aircraft registration initial registration form 29 (pdf 240.2 KB) to register the aircraft. The following conditions apply:
- Before Form 029 is lodged for imported aircraft, CASA must receive official notification of the aircraft's de-registration or non-registration by the NAA/sporting authority of the country from which the aircraft has, or will be, imported.
- Before Form 029 is lodged for an aircraft previously registered with an Australian sporting association, CASA must receive official notification of the aircraft's de-registration or non-registration from the association.
- Before Form 029 is lodged for an aircraft previously registered with the Australian State Register, CASA must receive official notification of the aircraft's de-registration from the Department of Defence.
- Alternatively, the application MUST be accompanied by a copy of the official notification mentioned above.
- Printouts from websites are not acceptable as official notification.
- If an application is received for an aircraft that has been or will be imported or is on the State register or register of a sporting association, the application to register the aircraft will be returned as unacceptable unless the above requirement is met.
- Where the official notification is more than three months old, or where the aircraft's registration was cancelled more than three months ago, the owner is required to provide a statutory declaration which outlines the aircraft's whereabouts and operations since its de-registration or the issuing of the non-registration notice. In addition, the declaration needs to state that the aircraft has not been placed on the register of any other country since the cancellation or issuing of the non-registration notice. This provides CASA with additional confidence that the aircraft will not be on the register of two contracting States at the same time. The statutory declaration should be faxed or scanned and emailed along with your Form 029.
If you wish to nominate a specific available registration mark you will need to reserve that mark. Please refer to the list of available marks. If a registration mark is not reserved for the aircraft, CASA allocates the next available registration mark.
Once the aircraft has been registered, you will need to obtain a Certificate of Airworthiness. You should contact your local CASA regional office in relation to airworthiness matters.
Details of the delivery of an aircraft to Australia are included in AC 21.33(0).
For information about duties and taxes you should enquire with the Australian Customs and Border Protection Service.
- Can I find out who has reserved a mark?
When a mark has been reserved CASA will not release the name, address or any other details about who has reserved that mark. This policy is necessary to comply with the Privacy Act 1988. Furthermore, CASA will not facilitate any negotiations relating to the release or transfer of a reserved mark. Therefore, CASA will not contact an individual or organisation to arrange for them to contact someone interested in obtaining a reserved mark.
If a mark does not appear in the List of Available Marks that is published on the CASA website, and that list is routinely updated each working day, then the mark is either allocated to a registered aircraft, reserved, or is a Prohibited Mark that is not available for allocation under any circumstances.
- What address details will CASA publish?
CASA has a statutory requirement, under CASR 47.025 to keep the Australian Civil Aircraft Register, and 47.030 requires that CASA make that Register available for inspection by members of the public. Furthermore, as detailed in 47.080(2)(e) and (f), the name and address of the registration holder and a registered operator are part of the information that forms the Register.
To fulfil its statutory requirements, CASA makes the Register available to the public by publishing the complete Register on the CASA website. The Register data will include the name and address of an aircraft's registration holder and registered operator. However, the address shown for the registration holder and registered operator will be that provided to CASA as the postal address. If a separate postal address has not been supplied then the person's or an organisation's physical address will be published.
If you provide CASA with a postal address that is different to your residential address, then the postal address will be published. You can change address details through the CASA website.
- What documentation is required if an aircraft is owned by a trust or superfund?
A trust or superfund can be the beneficial owner of an aircraft, but the trustee must be recorded as registration holder. Therefore, the registration holder of an aircraft beneficially owned by a trust or superfund will be recorded in the following manner: '[Trustee name], as Trustee for [Trust/Superfund name]'.
In order for a trust or superfund to be noted on the Australian Civil Aircraft Register you will need to supply a full copy of the Trust Deed (or similar document) that shows the legal names of the Trustee and the Trust.
- How do I note my financial interest in an aircraft?
Currently there are no provisions in the Civil Aviation Act 1988 or the Civil Aviation Safety Regulations 1998 (CASRs) for registration of security interest or encumbrances in Australian aircraft. Section 27A of the Air Navigation Act 1920 establishes the rules for the 'Registration of security interest in relation to aircraft and components of aircraft', but no such function has been transferred to any Commonwealth Agency, nor is a regulatory structure in place to administer it.
An entry in the Australian Civil Aircraft Register or a certificate of registration for an aircraft must not be viewed as conclusive evidence of the existence of a legal or beneficial property interest in the aircraft. This is clearly stated on the certificate of registration and in CASR 47.055. Financial interests in an aircraft can only be confirmed through whatever legal and commercial mechanisms are available outside of CASA. CASA does not require any proof of ownership with an application to become a registration holder. However, the applicant legally declares that they are the owner of the aircraft.
Parties with a financial interest in an Australian aircraft should ensure that they hold legally accepted documents to prove their entitlement to the aircraft (such as bills of sale, financial contracts, etc).
- Why do Australian aircraft bear the nationality mark 'VH'?
The nationality mark 'VH' was allocated to Australia from the available options provided to the International Civil Aviation Organization (ICAO) by the International Telecommunication Union. There is no significance to the letters 'V' or 'H' and it is not an abbreviation.
You can find further details relating to Aircraft Nationality and Registration Marks in Annex 7 to the Convention on International Civil Aviation.
- How do I find out the Mode S Transponder Code/ICAO 24 bit Aircraft Address for an aircraft?
The Mode S Transponder Code / ICAO 24 bit Aircraft Address for an aircraft is displayed on the following documents or their accompanying letters:
- Certificate of Registration
- Confirmation of Appointment of Registered Operator
- Confirmation of reservation of registration mark.
The Mode S Transponder Code / ICAO 24 bit Aircraft Address can be requested by sending an email to firstname.lastname@example.org. The request must include the VH mark, the manufacturer, model and serial number of the aircraft and the name of the registration holder or mark reservation holder. The code will be provided in a return email.